Vehicle Reservation Request

Our state-owned vehicles shall be driven only by university employees and used for official state and university business only. All NC State University owned vehicles operate under NC Motor Fleet Management Regulations.

All drivers must possess a valid drivers license issued from within the United States.

Hours of Operation

Monday through Friday
8:00 am – 5:00 pm

Cancellations must be done 24 hours in advance to avoid a cancelation fee. Departments that do not cancel within the designated time period will be charged the minimum daily fee for that vehicle.

View Rates

Rental Rate Comparison Calculator

Request Form

Please fill out this form to request a reservation. Fields marked with ( * ) are required.

Name * Required
First Last
Phone
Email * Required
Unity ID * Required
Not Employee Number
Destination * Required
Pickup Date - must be mm/dd/yyyy format * Required
Date Format: MM slash DD slash YYYY
Pickup Time * Required

HH :

MM

AM/PM
Return Date - must be mm/dd/yyyy format * Required
Date Format: MM slash DD slash YYYY
Return Time * Required

HH :

MM

AM/PM
Department * Required
OUC * Required
Account Number * Required
Size * Required
See the Rates by Size Class table at the end of this page
Status * Required
Will you be parking on Campus? * Required
- Yes
- No
Handicap Accessible Vehicle Request * Required
- Yes
- No
Comments, Special Instructions
Accept Terms and Conditions * Required
- Yes
See Terms and Conditions

Rental Rates

Size Class	Mile	Day*	Month**
COMPACT	$ 0.59	$ 35.40	$ 619.50
MID-SIZE	$ 0.63	$ 37.80	$ 661.50
FULL SIZE	$ 0.65	$ 39.00	$ 682.50
MINIVAN	$ 0.74	$ 44.40	$ 777.00
PICK-UP TRUCK	$ 0.66	$ 39.60	$ 693.00
15 PASSENGER VAN	$ 0.69	$ 41.40	$ 724.50
11 PASSENGER VAN	$ 0.69	$ 41.40	$ 724.50
CARGO VAN	$ 0.67	$ 40.20	$ 703.50
BOX TRUCK	$ 0.67	$ 40.20	$ 703.50

*Daily minimum is 60 miles
**Monthly minimum is 1050 miles

Rental Rate Comparison Calculator

Results

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Rates from Other Rental Providers

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Hertz rate estimate includes the use of NC State discount CDP #2086910. Enterprise Rent-a-Car rate estimate includes the use of NC State discount account #XZ53666

* Vendor estimates include the rental rate, all applicable taxes/fees and an estimated fuel charge.
* Fleet Services’ estimates are all inclusive. A UV parking permit & gate reader comes with all rentals (NC State University Campus parking only).
* All Fleet Services’ rentals include a fuel credit card (WEX) for your trip. Fuel prices are included in our rental rates.
* Customers are responsible for all fuel costs when using an outside vendor.