Vehicle Reservation Request

Only NCSU paid employees are authorized to reserve, rent or operate State-owned vehicles. You must receive a paycheck from NCSU payroll. State-owned vehicles are for official state and university business only. All NC State University owned vehicles operate under NC Motor Fleet Management Regulations.

All drivers must possess a valid drivers license issued from within the United States.

To accommodate the limited parking availability, ONE parking pass will be provided per reservation for personal vehicles intending to park at the Motor Pool.

Please select a pick up time that is at least one hour from time of submission.

Hours of Operation

Monday-Friday
8am-5pm
919-513-7665
Address: 621 Motor Pool St., Raleigh, NC 27607

If a vehicle is needed to be picked up outside of our business hours, pick up the business day before between the hours of 3:30 and 5:00 pm at no extra charge.

Cancellations must be done 24 hours in advance to avoid a cancelation fee. Departments that do not cancel within the designated time period will be charged the minimum daily fee for that vehicle.

Any late returns may incur additional fees.

*If a returned vehicle requires excessive cleaning or special cleaning products, a cleaning fee will be applied to your overall rental cost.*

View Rates Rental Rate Comparison Calculator

Request Form

Reservation Request

Please fill out this form to request a reservation. Fields marked with ( * ) are required.

Name*
First Last
Phone*
Email*
Unity ID*
Not Employee Number
Destination (City and State)*
For example, please say “Raleigh, North Carolina.”
Pickup Date*
Please select a pick up time that is at least one hour from time of submission. Pick up times are limited to Monday through Friday from 8am-5pm.
MM slash DD slash YYYY
Pick up Time*

Hours :

Minutes

AM/PM
Return Date*
MM slash DD slash YYYY
Return Time*

Hours :

Minutes

AM/PM
Department*
OUC*
Project ID/Account Number*
Size*
See the Rates by Size Class table at the end of this page
Status*
Comments, Special Instructions
Persons Authorized to Operate State Owned Vehicles*
When operating university-owned, leased or rented vehicles, employees of NC State are required to adhere to the procedures adopted by the North Carolina Department of Administration, Division of Motor Fleet Management. Based on Motor Fleet Management Regulations, State-owned vehicles may only be driven by State employees and used for official State business. State employees are defined as individuals working for the State of North Carolina, as applicable to their respective institutional employers, for wages and salary. Employees must receive a University payroll check in order to be considered an employee.

Employees of other State agencies, receiving a payroll check from their assigned agency, may drive NC State vehicles. The State employee must have a responsible NC State employee reserve or assign the vehicle and oversee the vehicle operation.

Students employed by the University who receive a salary or a payroll check may drive State vehicles while performing duties within the scope of the job for which they are being paid. Students, such as those on scholarship or fellowship, who are not employed by the University, are not allowed to drive State vehicles.

Federal employees working with the University, such as USDA, USDI, USAF, USN, must make requests for federal vehicles from the Federal Motor Pool located in Raleigh. If a federal vehicle is not immediately available, then a federal employee contracted to do State business is allowed to drive a State vehicle until a Federal Motor Pool vehicle is available.

Visiting lecturers, scholars, scientists, and professors with or without appointments, as well as adjunct and emeritus professors may drive State vehicles only if they are currently employed by the University and receive a University payroll check.

Volunteers, persons working for the University, but not receiving a payroll check, may not drive State vehicles according to Motor Fleet Management Regulations.

If you have any questions, or would like additional information, please visit the Insurance & Risk Management website at irm.ehps.ncsu.edu, contact us by at email at env-health-IRM@ncsu.edu, or by phone at extension 5- 6135.

See full Terms and Conditions (PDF).
- Yes, I will *return the vehicle on the date specified* in the contract and I accept the Terms & Conditions. After the reservation is submitted, you will receive two emails: the first confirming the submission, and the second verifying that your reservation is complete.

Rental Rates

SIZE CLASS	Mile	Day*	Month**
MID-SIZE	$0.74	$44.40	$777.00
FULL SIZE	$0.76	$45.60	$798.00
MINIVAN	$0.88	$52.80	$924.00
PICK-UP TRUCK	$0.76	$45.60	$798.00
15 PASSENGER VAN	$0.86	$51.60	$903.00
11 PASSENGER VAN	$0.86	$51.60	$903.00
BUS	$3.14	N/A	N/A
CARGO VAN	$0.73	$43.80	$766.50
BOX TRUCK	$1.14	$68.40	$1197.00

*60 free miles per day
*1,050 free miles per month

** Rate Calculator Currently under maintenance, we apologize for the inconvenience